Standardization basically means the workers have an existing, time-tested system, process and strategy to use. Standardization will eliminate confusion and guesswork, ensure quality, boost productivity, and raise employee morale if it is handled correctly.

The advantages of standardization:

1. Standardization eliminates uncertainty and guesswork-Processstandardization's first and most noticeable advantage is that it lowers the probability for confusion and guesswork. Many gray areas or edge cases are likely to be present in any complex task. The problem with this is that time is wasted on guesswork.Employees will spend less time trying to figure it out and more time actually doing the task with a clear set of instructions to work from.

Think about the tasks you've had to teach others to do. How much time and effort did you spend training them to do things that came to you easily through years of practice? How many times did you have to live with somebody's error when they misunderstood it and thought it was wrong?

This is where standardization steps in. Effective organizational standardization assures that there is an acceptable way to complete a specific task defined in terms of a clear, measurable end result.

2. Standardization provides quality-If a lack of standardization means more ambiguity, one unavoidable consequence of this is going to be less reliability, and less consistent quality. This is because not all methods to complete any task or procedure are created equally: there are best and worse ways to answer the call, take down important details from a client, and deliver status updates to your managers.

One of the most important ways in which standardization can help to ensure quality is by minimizing the likelihood of overlooking crucial details. For example, if you have a template for policy and procedural documents, you can use it to reduce the chances that someone will omit crucial information. Through standardizing procedures that the business relies on — and implementing those standards — the company can guarantee the reliability of the final result.

3. Standardization promotes productivity- Generally speaking, standardization is linked to leaner, more practical processes, which means that your organization can cut waste and get more out of the available resources.

Through removing inefficiency, standardization improves performance. This is the result of eliminating ambiguity and providing quality control: tasks are accomplished more efficiently and there are fewer problems with quality control from tasks that have not been completed correctly the first time around. The avoidance of unfair competition and disputes is another advantage of removing alternative methods. If everyone practices and keeps to the same way of doing things, it will be simpler for people to function together. This means more productivity by virtue of synergy, and less time wasted trying to communicate across gaps in understanding and practice.

4. Standardization is good for employee morale- The important thing to note about standardization and employee morale is that standardization can help individuals feel some sense of accomplishment and pride. Standardization must not mean dreary monotony and lack of creativity; it can (and should) mean standards that anyone can master and be proud of honing.

As a general rule, everybody wants to know whether or not they're doing a good job — and they want to know how to make the difference. It can be very difficult not realizing if you are doing your job correctly. It can be both embarrassing and frustrating to have to apologise for insufficient or wrong jobs. When you didn't get going on performance standards, it can be extremely frustrating.When systems are driven by expectations that enable workers to do high-quality, productive jobs, staff are more likely to take a sense of ownership and satisfaction in the job they do. Instead of confusion and inefficiency, the worker will have a structured way to perform their assigned tasks that are actually working. It is probable that the outcome will be higher staff satisfaction.

5. Standardization means better customer service- Excellent customer service is a team's logical result with less uncertainty, higher quality of production, better productivity, and enhanced morality.

Standardization will directly address customer service by structured consumer chat procedures and data centralization approaches. Standardization can also indirectly enhance customer service. The outcome will be better results for your clients if your company is more productive and efficient. The more money you can create, the shorter the lead time and the happier you can make those who depend on you and pay for your goods and services.